Meeting Minutes April 8, 2009 (Draft)

Wednesday April 8, 2009
Mojave River Valley Horsemen’s Association
General Meeting and Meeting of the Officers and Board
Molly’s Restaurant, Apple Valley, CA

Call to order - 6:50 pm

Officers and Board Members Present: Kathy Brown; Laura Fowler, Sherry Krig, Kaitlyn LaMere, Liz Swaffield, Lisa LaMere; Sherry Mcguire; Kara Olson

Guests /Future Members: Stacy Nichols; Sherry Regner

6:42 p.m. called to order

Introductions were made

Acting President’s Report:
· Lisa thanked two guests for attending the meeting. Stacy is a former President of MRVHA and a long-time exhibitor at MRVHA shows; Sherry was representing Apple Valley’s Equine Advisory Committee and the Equine Extravaganza.
· The slate of officers was introduced, and there being no nominations from the floor, the full slate was elected as follows (M/S/C Fowler/Olson):

2009 MRVHA Officers and Board of Directors
Quorum Required:5
Board of Directors:
Sherry Krig
MRVHA Officers
Laura Fowler
President: Lisa LaMere
Sara Henson
Vice President : Kathy Brown
Sherri McGuire
Treasurer: Suzi Smith
Kara Krig – Show Chairman/Board Member
Secretary: Kaitlyn LaMere (Appointed/Non-Voting)
Past President: Marlee Martin
Liz Swaffield – Alternate Board Member / Show Co-Chairman


The new MRVHA blog was discussed and already some members have signed up to be automatically notified whenever the blog is updated. Everyone should know that comments can be posted by readers as well. Laura mentioned that the sign-up using an aol.com address didn’t work, so she used her Yahoo e-mail address. Both Gmail (Google) and Yahoo have free e-mail. The blog will be updated over the weekend, including the posting of these minutes.

Lisa also presented the draft Show Report for the Fuzzy Play Day prepared by Liz Swaffield. We have grossed $710.82, but need to also deduct the park fee and show insurance which were unknown. Sherry M. handed in two receipts for sodas and waters; one for $39 and change, and another that was for uncalculated amount. Sherry M was given $40 in cash, and both receipts provided to the Treasurer with the Show Report. Balance of reimbursement to be made at April 19 show.
· Rough estimate is $425 netted for the Play Day. The money, along with checks for two members joining the Club this evening, were given to Laura Fowler to drop off at Suzi’s, for deposit and reimbursement.
· Kara will revise the Show Report Template for a better layout.

Vice-President’s Report:
· Kathy is mailing the DCC premium to all available addresses from members and previous exhibitors. Liz is also available to stamp and address.
· Kathy had a membership report showing 18 members. The list will be updated and posted to the blog. We are still trying to find names of lifetime members. Anyone with information, please contact this blog or send an e-mail to the mrvha.info e-mail. To-date we have the following Life Members:
· Barbie Roelle; Ron Lenhert; Norma Lenhert; Sherry Krig; Laura Fowler; ?Nicole Peacock? The Pattersons?, Kaye Williams

Treasurer’s Report: None given

Show Report
· APRIL 19 DOUBLE-JUDGED OPEN SHOW
Sherry McGuire will not be available for this show.

Gate: Bernice (Sherry Regner will pick up Bernice)
Steward: Sherry Regner (Thanks was given to the new member for volunteering!)

Judges
2009 Open, DCC & Futurity Judges:
May: DCC Art Gaytan Holiday Inn Express room $350
Sept. Darrel Bilke $350 and may need a room
Kara has the contracts for signature.
Judge A: Chris Slauson $300 plus mileage
Judge B: Debbie Donnoly $350 plus mileage

Grounds
Park fee: (Suzi – can you let Lisa, Kara and Liz know the amount for each show?)

Insurance: PAID (Suzi – please also let above know what the annual premium is?)

Announcer: Lisa LaMere

Awards/Ribbons:
· Moola will be printed and embossed by Kathy Brown.
Suzi – do you have and/or will you order? Should order ribbons for the year ASAP – need Double Grand and Reserve for both double-judged shows. Laura volunteered to pick up the 6 gift certificates plus Grand & Reserve Halter.
· Gift certificates will be given for High Point Awards to local equine-related stores to support sales in the High Desert. (M/S/C - McGuire/Fowler)
· High Point Awards will be $50; need 6. (M/S/C - Olson/Fowler)

Reminder from last meeting: 40 & OVER W/T Non-Pro class at each show, regular ENTRY fee at April & Sept. shows. Buckle offered only at DCC with $25 entry fee.

Food
Great News! We have Snack Shack Volunteers - a whole family!! Friends of Laura - Kaye and Rick Green and their 3 children - are assisting and making chicken fajitas with tortillas, cinnamon rolls, brownies and something else that sounded delicious! We are very appreciative for the help, truly.

· Laura and Kaitlyn will make cupcakes … Sherry K. is providing spaghetti
· The following beverages from the Fuzzy Show are at the LaMere’s: 18 – Pepsi, 20 – Shasta Cola, 20 - Diet Coke, Sprite, 15 - Dr. Pepper, 22 - Orange, 12 – Root Beer, 22 – Shasta Twist, 22 – 7-Up and 4 cases of bottled water. That’s 151 sodas and about 96 waters. It probably wouldn’t hurt to get a few more cases of water, especially if it gets hot that day.

· Need ice and muck buckets for soda & water. Can’t find a note about who volunteered to do this. Anyone owning up?
· Coffee maker is at Sherry K.’s along with BBQ.
· Coffee and coffee maker – Sherry K. has both, but we need to replenish the coffee cups, creamer, sugar, and sugar-substitute.
· We also need ketchup, mustard if we are having hot dogs. And we should stock up on paper goods, stirrers and plasticware.

Raffle
· We will hold a 50/50 raffle.

Bank
· $100 need lots of ones, fives and tens. Office has quarters.
· Need checks available for judge’s fees, park & rec, food booth and miscellaneous reimbursement.

Office
· Kara and Liz will work the office. Sherry Regner would be available to help before judging.
· Liz will prepare 2 sets of Judge’s cards. There are enough back numbers.
· Kathy will design a double-judged entry form for the April and September shows.
· Laura and Sherry Krig will have trail and other patterns available.

Vendors
· Photographer: Liz will notify photographer that called her, and Kara is contacting ‘Chris’ for DCC.

Day of April 19 Show NEED:
· Kathy: Premiums for Desert Color Classic
· Kathy: Membership forms & Sponsorship forms
· Kara and Liz: Entry Forms, Back numbers, Safety Pins, Raffle Tickets & Posted Rules
· Bernice: 961-1248 (Sherry Regner will call Bernice and pick her up.)
· Scott: Check Walkie-talkies. New batteries. (Sherry K. has the one that George Kapp returned. ;-)
· Sherry will bring power strip. Coffee box and Coffee Maker. She also volunteered to get dry erase board.

DESERT COLOR CLASSIC:
· Lisa will not be available for this show.
· Announcer: Sherri McGuire - thanks Sherri!
· Raffle: Custom Buckle Cabinet (suggest 3 tickets for $5, 7 tickets for $10)

Old Business
· Reminder: September Show - Gambler’s Choice Trail Jackpot: Have right after lunch break and before Western classes

New Business
· Ad: Kathy B. will verify cost for ¼-page ad in Horsemen’s News and compare to Horse Trader.
· Kathy will design and place 1/4-page ad in the paper with the least cost. (M/S/C – Krig/Fowler)

Sherry Regner spoke to the members and guests about her efforts to promote Horsemen’s Center, multi-use trails, with her involvement in the Town of Apple Valley’s Equestrian Advisory Council. The council is holding the 2nd Equine Extravaganza on October 3rd at Horsemen’s Center. Much enthusiastic discussion took place, and some suggestions were made, including the possibility of MRVHA partnering with the Advisory Council during the EqEx. Their next meeting will be the 2nd Wednesday in May at 7:00 pm at Town Hall and some MRVHA members expect to be attending.

Meeting adjourned 8:15 p.m.
Submitted April 11, 2009 by
L. LaMere for K. LaMere who is in Utah with S. Krig showing at a Paint/Quarter Horse Show