JULY 19 Meeting Minutes

I can't believe it's been more than a month since we rerturned from Tulsa! So that means our Double-judged Futurity and Open Horse Show - the last for our season. Naturally, a lot of discussion about the upcoming event took most of our consideration. Here are the draft notes - if there are any mistakes, please let Lisa know:

July 19, 2009
MEETING MINUTES Draft uploaded 7/24
Present:
President: Lisa LaMere; Vice President: Kathy Brown; Treasurer: Suzi Smith; Secretary: Kaitlyn LaMere
Board of Directors: Sherry Krig; Sara Henson; Sherry Maguire; Stacey Nichols; Laura Fowler; Alternate: Liz Swaffield; Absent: Kara Olson - Show Chairman

Called to order 1:30

President’s Report ~ Lisa discussed how far the Club has come in just a few years. We have built membership; increased the treasury, and have more volunteers, many who are generous with time and donations. From the casual exhibitors to our member-exhibitors, you all account for the success of MRVHA and your support of the club is truly appreciated. All that and we enjoy ourselves at MRVHA shows!

Vice President ~ New Memberships from DCC – Pat Willis Phelan and Vicki Droge Victorville. Welcome to MRVHA! Swaffield questioned whether anyone had seen a sponsorship for Kimarie Gelson, paperwork has been misfiled. Will search for it.

Treasurers Report ~ Checking $7,185.25 plus outstanding checks that weren’t yet deposited from April and May, approx $170.

Secretary’s Report ~ May meeting minutes approved. MSC Fowler / Brown

Show Report ~ $2,654 profit; Reserve Champion Coupons are owed for the DCC. LaMere to print and Swaffield to mail.

OLD BUSINESS

DCC: Training for all show committee people is needed; responsibilities will be identified and adopted in the future. Need to change DCC class line-up for Trail W/T with Eng WT. Brown to make a recommendation for a change for 2010. Make sure walkie-talkie batteries are checked before show. We will schedule another meeting at beginning of September.

Futurity:
· Cal Gomes from Visalia, CA has accepted assignment as 2nd judge in September. First judge is Darrell Bilke from Edmond, OK; both judges will need lodging.
· Ribbons – 1 through 6 … Halter rosettes – same as before and Halter ribbons
· Buckets – Sara will handle getting some donations for 10-15 buckets
· Paul Ivanushka will be contacted by Laura to do photographs
· Kay Green and her fun-loving family will be there to run the food booth. A tip of our hats to them for enjoying our shows – we sure enjoy your volunteering!! The Greens are really fun supporters of the Club! Sno Cones were a big success. The planned menu for the Futurity Show in September is “Spaghetti Western and Meatballs”; also: hot dogs, and fresh fruit was suggested, but raised the problem of bees.
· Laura will call Town to confirm date and to make them aware of the bee problem.
· Food booth will relocate to former Announcer’s office, who moves to the open office at the north end of the building. Check to see if speaker wires are long enough.
· Raffle: Everyone please bring something. MRVHA raffles are very successful; please help out.
· High Points (combined): Halter, Walk/Trot 10 & u, 11 & o, Youth, Adult, Open need total 10 gift certificates at ($50) plus 1 for halter ($30) – MSC: Smith / Swaffield. Suzi will order the certificates.
· Reserve High Points coupons - 11 needed at $15 each.
· Clean rooms before the show. Any volunteers?
· Gambler’s Choice Jackpot Trail to be added as Class X after class 36 - $20 per class / $5 to MRVHA – winner take all. Only one judge pulled out of hat. MSC: Maguire / Brown Everyone to pick an obstacle (need at least 10) – please e-mail Lisa.

NEW BUSINESS
Pre-entry: Must pre-enter at least four classes; and that fee will apply for any classes entered day of show. In addition, grounds fee waived. Effective September show. MSC: Brown / Krig

Horsetrader Magazine: ¼-page vertical ad $164 for 2x ad plus 2 free box ads Aug 6 and Sept 3rd - MSC: SK/ LF

Cones: 20 new green 12” approx $80 plus shipping; purchase and reimburse Fowler for cost. MSC: Smith / Henson

Show Software: $200 plus SHT, $100 printer, plus $50 incidentals. MSC: Fowler / Brown

Youth: Kaitlyn LaMere and Leah Grisham (HDPtHA) raised over $700 for cancer research – approximately 30% of the total raised for Pink Your Pinto at PWC. Their next fundraiser will be collecting canned dog and cat food for distribution to local shelters. MRVHA will support and promote their fundraiser at the September show.

Marlee Martin had requested that we bring in the Quarter Horse, Buckskin, and Arab to our shows. We will discuss who and how this needs to be accomplished following our Sept. show.

Adjourned 4:20 pm MSC: Levi / Scott ;-)
Note – need someone to contact Bernice.

Minutes prepared by
The Secretary’s mother
While the Secretary is
At a horse show in NV.