MRVHA Meeting Minutes July 7, 2012

Board Meeting

Saturday July 7, 2012, 1:00pm

The LaMere's Home, Hesperia, Ca 92345

I. Call to Order: 1:19 p.m.
II. Roll Call
Present: President, AJ Martin Sherry Krig, Lisa LaMere (alt)
Vice Pres, Kathy Brown Treasurer, Suzi Smith
Absent: Kerri McKee Sara Henson (Show Chair)
Secretary, Pam Boyd Sherri McGuire Lynn Northy
GUESTS PRESENT: Virginia Martin, Lynn Jaroszewski

III. Secretary's Report/Approval of Minutes
A. Minutes were not available for approval.
IV. Treasurer's Report/Financial Status

A. Checking account balance $6,928.33
B. The Club is enrolled in Online Banking which saves us $3/month


V. Bills/Correspondence
A. None


VI. Show Committee
A. Training Meeting
- Dates last determined (1st two weekends in August) still stand. Confirmed for this meeting are Morgan Betts, Kara Olson, Kathy Brown, Lisa LaMere and maybe Sara Henson, but I’m not positive. However, John has not confirmed a date he is available. Sara to keep trying to get positive response.
B. Rules and Regulations
- Rules to remain the same as last shows (Fuzzy aka Hot August Night) and DCC).
C. Show Ads (8/18 & 9/23)
- Kathy has ads scheduled. Changes need to be made such as contact person (Kathy).
D. Hot August Nights
- AJ is handling PAC and OCAP approval for Hot August Night and the DCC. Kathy will obtain approval for OEIP.
- Premium and Entry Forms - changes, disclaimers and additional statements
Everything stands for Hot August Night. Kathy will make minor changes: Kathy will be the show contact on the premium, ad, etc.
- Hot August Night Show Assignments

•  AJ will not be showing at our next 2 shows and instead will have someone else show his horses for him. This will free him up to assist during the show.
• We need runners . Maybe a steward?
• Lynn and Jake Jaroszewski volunteered to run the Snack Shack.
• Lisa will announce and help in the office early morning and help set up the Snack Shack
• Kathy is handling the gate.
• Sherry will work on patterns.
• Ribbons have to be ordered. Suzi will meet Sherry at Horsemen’s Center to inventory. Suzi will order strip ribbons for Hot August Night (including next year’s Fuzzy), and the Fall DCC. Change available for next show, including pennies ($4.99 entry fee).
• Lisa will print premiums for Kathy and others to distribute to feed stores, etc. and entry forms at show. Will also print DCC show packets for distribution at Hot August Night show if approval from Pinto in time.
• FOOD: Sherry: Chili; Pam: Will ask if she’ll bring hot dogs and buns; AJ & Virginia: Water; Kathy: Sno-Cone stuff, 48 pack of asstd. chips and 2 large bags of Fritos; Suzi: Cupcakes/Snack; Lynn J.: chopped onion; Kara: Cheese; Lisa: Spaghetti (and meatballs). Anyone else? All donations gratefully accepted!

 E. Fall DCC

 - Show Manager

 Tammy Booth has not returned calls, therefore appointments for the Fall DCC were made; per PtHA rules (page 56), Morgan Betts has been named Show Manager and the Show Representative will be filled by Kara Olson. According to PtHA rules, the Show Representative is responsible for calculating the Pinto Show reports, obtaining show approval and submitting records to Pinto within 15 days of the show. The Show Representative will prepare judge’s cards and forms. Morgan will head up the Show Office and receive pre-entries, preparing show software reports, all as she’s done in the past, only she now has a title!

- Premium and Entry Forms - changes, disclaimers and additional statements

• Everything stands for the Fall DCC Show except for some minor changes. Kathy will correct Show Manager and Show Secretary and add certain Disclaimers and Statement to entry forms according to PtHA rules.  

- Pinto Application status and changes
 Everything stands for the Fall DCC Show except for some minor changes (Show Manager and Show Secretary plus required phrases. Kathy will make corrections to premium and email to Kara. Kara has a large envelope of PtHA information for our next DCC provided by Sara who received it from Laura Fowler. Kara will forward the changes and pertinent forms in a timely manner so we can begin distributing show packets.


- Judges cards on CD's

• AJ explained that if we submitted copies of the Judge’s cards on CD to PtHA, points might be updated more quickly. The general consensus was to let Kara take on providing CDs after she got this next DCC under her belt.

- Penalty for Not Pre-Entering, or Reward for Pre-Entering?

• In appreciation for the support exhibitors have given to MRVHA, we are waiving the grounds fee if exhibitor pre-enters by 9/20. SK/KB MSC
• Suzi will make poster to display at Hot August Night Show. Kathy to advertise this – in ad, premium and Horse Talk.

 - DCC Assignments

 Other volunteers will be added at August meeting

•  Show Manager: Morgan Betts
•  Show Representative: Kara Olson
•  Show Office: Morgan, Kara, Lisa, Kathy
•  Food Booth: Lynn and Jake
•  Gate: Kathy and ?
•  Moolah: Kathy
•  Announcer: Lisa
•  Trail / Patterns: Sherry Krig
•  Steward: ??
•  Runners: ??
•  Ribbons, Awards: Suzi Smith will take care of this. Lisa was contacted about High Point “Trailer Buckles” and showed some photos. She is going to find out pricing and lead time to order. Two chairs from the last DCC will be given for Overall 18 and Under and 19 and Over. Other awards from May DCC need to be inventoried. The consensus was to continue with a budget of $30 for the High Point awards and $15 for Reserve. Sherry is donating 50 tail bags for 1st place. Thanks, Sherry!
•  Lisa will print 11x17 posters for Show Rules.

 VII. Old Business

- Plaque of Life Time Members 

• The plaque is available from High Desert Laser Graphics and includes free engraving for all 24 name plates. Lisa requested an advance of $110 for the Plaque. SS/KO MSC The plaque will be displayed at Hot August Night.

- New Trophies: Heather Nielson High Point Youth, Walk/Trot trophy: 'Riverside Pin Up' Perpetual Trophy
 This item was tabled and should be brought up again for next Show Year. AJ/SK MSC

- Laptop Purchase and printer/copier
 This was done by Morgan Betts. Thanks for shopping and setting up the software, Morgan.


 - Keys for Horseman's Center

 Keys have been obtained and are held by Pam Boyd and Sherry Krig.


 - BY-LAWS Review

• AJ discussed several ideas that we might adopt from other horse clubs. The Board’s discussion including term limits; having split elections; not naming a standing date for meetings; adding members to the Board, which would increase the quorum we need (a 9-member Board needs 5 for a quorum – a 10-member Board requires a quorum of 6; Responsibilities and Duties of the Board (Job Descriptions);eliminating the Alternate; and more.
• President AJ then appointed Lisa as Chairman of this committee, and Lisa promptly asked AJ to serve on the committee. Lisa would also like Pam Boyd to serve, which met with hearty agreement from all present. 

- SI-100 Statement Filing
 No report given.


 - Safe Deposit Box

This was taken care of by Suzi Smith and Pam Boyd at a cost of $150/year. MRVHA’s Non-Profit and Incorporation books are now under lock and key.


VIII. New Business
- Annual Board Calendar

• Lisa discussed an annual calendar for the Board. The intention is to create a blueprint so we’ll know when we should begin doing certain things (choosing show dates, paying insurance premiums, getting show approval from Pinto, preparing High Point budgets and buying awards, appointing a Nominating Committee, etc.). This triggered discussions about other milestone dates, including the best time to hold the Annual Awards banquet and the need to automatically establish a rain date for the Spring Fuzzy and the possibility of changing the week for next year’s Spring DCC.Copies of the draft calendar will be sent to the Board, and comments would be appreciated. Email them to Lisa ASAP after receiving them, please. Your input is needed. 

- Next Meeting

• Tentatively Friday, August 3rd or August 10th. Board Members are asked to check their calendars and confirm for a meeting at Horsemen’s Center at 6:30.

IX. Adjournment

 A. 3:38 p.m.

Future Meetings -

Board Meeting: August 3 or 10th … 6:30 pm at Horsemen’s Center – please check your calendars and confirm your availability with Pam Boyd.


Show Committee: August 4,5, 11, or 12 – Sara still trying to receive confirmation from John.

Future Show Dates: Hot August Nights - 8/18/12  Fall DCC - 9/23/12

MRVHA Meeting Minutes - June 24, 2012

Meeting Minutes June 4, 2012 Molly's, Apple Valley

Meeting called to order at 7:08 pm

Present: AJ Martin (President), Kathy Brown (Vice President), Pam Boyd (Secretary), Suzi Smith (Treasurer), Sherry Krig, Kerri McKee, Sherri McGuire, Lisa LaMere (Alternate), Sara Henson (Show Manager)
Absent: Lynn Northy   Guests Present: Virginia Martin, Janene White, Amanda Peeper, Ramona; Robert Ralph, Morgan Betts, Alyssa, and Kayla

Approval of Minutes McKee/Smith M/S/C to approve minutes of 5/15/12. Minutes will be posted.

Treasurer’s Report: Current balance is $8,920.04. The Spring DCC grossed $6,417.00 but not all expenses have been paid at this time. LaMere/Henson/C to reimburse Kerri McKee $100.00 for gift cards from banquet.

Show Committee DCC results:

• Morgan will notify those requesting placings.
• All Pinto reports have been completed and mailed for this show.
• The difficulty of Moolah tracking was discussed briefly.
• Sara is no longer able to be Show Manager for double judged Pinto approved shows. Discussion followed that office help and possibly others should be paid for working these shows since so much work is required.
• Sara stated that John Mueller offered to help train office staff by doing a 'mock show' (training on the job is not a good idea). LaMere/Krig M/S/C that Sara will ask John Mueller if he will be the Show Manager for the Fall DCC and how much he would charge for this service. Sara will get back with his answer one week from this meeting. If he is not available, then a vote is needed regarding the future of the Fall DCC. 
• There will be a separate SHOW COMMITTEE Meeting (Sara Henson, Sherri McGuire, Morgan Betts and Kathy Brown to attend). Their findings will be reported at the July 7th meeting. Lisa LaMere will enter expenses into a show report. Smith/Boyd M/S/C to pay Morgan $100.00 for her work on the Fuzzy show. 
• Future show dates are 8/18/12 for Hot August Nights and 9/23/12 for the Fall DCC show.

Bills/Correspondence It was noted that correspondence had been received regarding the higher fees for the double judged DCC show. An answer explaining the reasons for the fees has been sent.

Old Business:

• Plaque of Life Time Members: Lisa reported that this is in the works.
• New Trophies: This item has been tabled for further discussion at a future meeting.
• Laptop: $600.00 had been approved for this expenditure in a prior meeting. Morgan will determine software/hardware requirements and make purchase.
• Additional items: LaMere/Martin M/S/C to refund 7 membership fees overcharged in error, back to Elise Jarmillo.

New Business:

• Keys to Horseman's Center: Pam Boyd will pick up key at AV Parks & Rec this week.
• By-Laws for club: Lisa LaMere passed out a copy of the By-Laws and notes. Officers and Board members are to review, making notes and changes by referencing the article number. Any changes should be reported back to Lisa via email prior to the July 7th meeting so she can have updates ready for discussion.
• Membership List: Sherri McGuire passed out an updated membership list which included the Spring DCC new memberships.
• Trail equipment: It was decided that our current equipment is good for now but should be reviewed at the end of the year.
• Additional items: Krig/Boyd M/S/C to sponsor Amanda Peeper $200.00 for the Hesperia Wrangler's Queen Contest. Also, Amanda has raffle tickets available for purchase. Krig/LaMere M/S/C to spend up to $150.00 on a copier for the show office. Morgan will make this purchase.
• Our SI-100 statement needs to be sent with $20.00 this week. Pam will take care of this and will file this paperwork along with the 199N paperwork in the 'Red Book'. LaMere/Brown M/S/C that Pam and Suzi will get a large safe deposit box at our bank for storing the 'Red Book', State and Federal documents listed above.

Future Meetings: Next meeting is July 7th, 1pm at Lisa LaMere's home. We will be discussing the By-Laws, Show Committee results, Hot August Nights and plans for the Fall DCC.

Adjourned - 8:55 pm 2012

SHOW SCHEDULE: August 18 - Hot August Nights September 23 - Fall Desert Color Classic

May 20, 2012 6th Annual Desert Color Classic

MRVHA presents the 6th Annual Desert Color Classic Horse Show on Sunday, May 20th at Horseman's Center in Apple Valley. This (2) judge Open/Pinto Show is approved by PtHA, OCAP & PAC. Classes offered include halter, color, showmanship, english, driving, western and trail. Also special classes for minis will be offered. Registration opens at 6:30am, show starts at 7:30am. Cindy Weight-Carter and Patty Meek will judge. Don't forget to bring PROOF of current membership and a copy of your horse's registration papers if you plan to show in the Pinto classes. Premium, Show Rules and Entry forms may be found at local feed/tack stores, requested by emailing mrvha.info@gmail.com or printed from www.mrvha.blogspot.com . Mail your entries to MRVHA, PO Box 171, Apple Valley, CA 92307. Be sure entries are postmarked by 5/16/12 to avoid those "pesky office fees". For more information contact Show Manager Sara Henson @ 760-247-4915 or President Laura Fowler @ 760-559-6067. Email mrvha.info@gmail.com Future shows to be held also at Horsemen's Center: August 18th-Hot August Night fun/playday September 23rd (2) judge Open/Pinto Show Look for updates on www.mrvha.blogspot.com

February 22, 2012 Minutes

February 22, 2012 Meeting Minutes


Mojave River Valley Horsemen’s Association

February 22, 2012

Molly's, Apple Valley

Meeting called to order at 6:39 pm



Officers & Board Present: Laura Fowler (President), Suzi Smith (Treasurer), Pam Boyd (Secretary), Sara Henson (Show Manager), Sherry Krig, Kerri McKee, Sherri McGuire

Absent: AJ Martin (Vice President), Lynn Northey, Lisa LaMere (Alternate)

Guests Present: Virginia Martin, Kathy Brown



Approval of Minutes Laura Fowler asked for the following correction on the 1/14/12 minutes: Sara Henson is Show Manager and Kara Olsen is Show Secretary. She has also asked that the minutes not be posted until approved.

Boyd/Henson M/S/C to approve minutes of 1/14/12 as corrected.

Treasurer’s Report: Balance includes payment of facilities for 2012 show year. Suzi Smith will verify whether the insurance payment due in March has been paid and also the balance on buckle for Kimberly Taylor.

Bills/Correspondence

Pam Boyd will be helping with correspondence. Please let us know your preferred method of contact for meetings: phone, e-mail, or regular mail. Also, please be patient with us as Pam learns the system.



Show Committee

Fuzzy Show (March 17): Kathy Brown is still working on Fuzzy show premium. Sara Henson will pass a copy of the premium to George Kapp. Show will start at 9am. The premium will be sent out via e-mail within a week (Pam will mail copies to those not on e-mail list). Morgan will Post the premium in Pinto Pals. Morgan and Kara will cover the show office. Kara will work the office for all 4 shows this year. There will not be a raffle for this show. An announcer is still needed at this time.

McGuire/Krig M/S/C to pay a specified amount for an announcer for the Fuzzy Show - motion passed. Laura will try to find an announcer for the Fuzzy show.

Laura has e-mailed Lynn & Jake to see it they will handle the food booth.

• Sherry Krig - minestrone soup & check supplies

• Suzi Smith - chili

• Laura Fowler - Candy bars & Fritos

• Kerri McKee - donuts

• Pam Boyd - 48 hot dogs/buns & cheese & onions

• Sara Henson - coffee

• Virginia Martin - sodas and 2 cases of water

Kerri's nephews and Kathy will help out at the Fuzzy show. Suzi will verify that there are plenty flat ribbons; getting any that we might need. Laura stated that there are plenty of entry forms and back numbers. Laura will ask AJ to drop flyers for the Fuzzy show.

Advertising: Pam will get something into Horse Talk by Sunday (with Laura's help). The DCC shows are published on the Pinto web site. Show Secretary and Manager information will be corrected and updated.

Kathy will place Horse Trader ads for the following publication dates: April 5th (listing all 4 shows), May 3 (listing Spring DCC, Hot August Nights and Fall DCC), August 2nd (listing Hot August Nights and Fall DCC) and Sept 6th (listing Fall DCC).

Hot August Nights (Aug 18): Sherry Krig is working on finding a judge for this show.

Spring (May 20) & Fall (Sept 30) Desert Color Classic (DCC): Sara is currently trying to contact judges for these shows. Discussion followed regarding fees to be paid to judges. Krig/Boyd M/S/C to pay a specified flat fee to judges for these shows.

The Spring DCC show will start at 8am. Laura and Kathy are currently working on the premium for this show. There will be a raffle for the DCC show.

Old Business:

Trees @ Horseman's Center: These have been 're-done' again.

Laptop: There was discussion regarding graphic software to possibly be purchased along with the laptop. Laptop has not been purchased to date. No action at this time.

Trail Obstacles: Laura thanked everyone, including the 4H club (Pam to follow up with thank you note), who helped clean out the storage room. A future work date to paint poles is to be determined. Laura will notify everyone via e-mail. This may not happen until after the Fuzzy show. Laura also thanked the Parks & Rec. Dept. of Apple Valley for picking up the large pile of trash we produced.

New Business:

LifeTime Membership Plaques: Laura Fowler has sent list of names to Lisa LaMere. Included in this list of names were Kay Williams, Norma Lenhert, Les Patterson/Linda Teelak, Sherry Krig, AJ Martin & Virginia Martin, Barbie Roelle, Jim & Maureen Wheeler.

Budget for 2012 awards and ideas: Suzi suggested silver key fobs as possible prizes for the DCC shows. There was discussion of a choice between ribbons, goodie bag prizes or presenting Moola.

Henson/Smith M/S/C to present Moola awards at the DCC. Suzi has the embosser and Kathy has the print set up on her computer.

Premium and judges/budget for DCC: See notes under Show Committee.

Adjourned - 8:05 pm