Meeting Minutes June 4, 2012 Molly's, Apple Valley
Meeting called to order at 7:08 pm
Absent: Lynn Northy Guests Present: Virginia Martin, Janene White, Amanda Peeper, Ramona; Robert Ralph, Morgan Betts, Alyssa, and Kayla
Approval of Minutes McKee/Smith M/S/C to approve minutes of 5/15/12. Minutes will be posted.
Treasurer’s Report: Current balance is $8,920.04. The Spring DCC grossed $6,417.00 but not all expenses have been paid at this time. LaMere/Henson/C to reimburse Kerri McKee $100.00 for gift cards from banquet.
Show Committee DCC results:
- Morgan will notify those requesting placings.
- All Pinto reports have been completed and mailed for this show.
- The difficulty of Moolah tracking was discussed briefly.
- Sara is no longer able to be Show Manager for double judged Pinto approved shows. Discussion followed that office help and possibly others should be paid for working these shows since so much work is required.
- Sara stated that John Mueller offered to help train office staff by doing a 'mock show' (training on the job is not a good idea). LaMere/Krig M/S/C that Sara will ask John Mueller if he will be the Show Manager for the Fall DCC and how much he would charge for this service. Sara will get back with his answer one week from this meeting. If he is not available, then a vote is needed regarding the future of the Fall DCC.
- There will be a separate SHOW COMMITTEE Meeting (Sara Henson, Sherri McGuire, Morgan Betts and Kathy Brown to attend). Their findings will be reported at the July 7th meeting. Lisa LaMere will enter expenses into a show report. Smith/Boyd M/S/C to pay Morgan $100.00 for her work on the Fuzzy show.
- Future show dates are 8/18/12 for Hot August Nights and 9/23/12 for the Fall DCC show.
Bills/Correspondence It was noted that correspondence had been received regarding the higher fees for the double judged DCC show. An answer explaining the reasons for the fees has been sent.
Old Business:
- Plaque of Life Time Members: Lisa reported that this is in the works.
- New Trophies: This item has been tabled for further discussion at a future meeting.
- Laptop: $600.00 had been approved for this expenditure in a prior meeting. Morgan will determine software/hardware requirements and make purchase.
- Additional items: LaMere/Martin M/S/C to refund 7 membership fees overcharged in error, back to Elise Jarmillo.
New Business:
- Keys to Horseman's Center: Pam Boyd will pick up key at AV Parks & Rec this week.
- By-Laws for club: Lisa LaMere passed out a copy of the By-Laws and notes. Officers and Board members are to review, making notes and changes by referencing the article number. Any changes should be reported back to Lisa via email prior to the July 7th meeting so she can have updates ready for discussion.
- Membership List: Sherri McGuire passed out an updated membership list which included the Spring DCC new memberships.
- Trail equipment: It was decided that our current equipment is good for now but should be reviewed at the end of the year.
- Additional items: Krig/Boyd M/S/C to sponsor Amanda Peeper $200.00 for the Hesperia Wrangler's Queen Contest. Also, Amanda has raffle tickets available for purchase. Krig/LaMere M/S/C to spend up to $150.00 on a copier for the show office. Morgan will make this purchase.
- Our SI-100 statement needs to be sent with $20.00 this week. Pam will take care of this and will file this paperwork along with the 199N paperwork in the 'Red Book'. LaMere/Brown M/S/C that Pam and Suzi will get a large safe deposit box at our bank for storing the 'Red Book', State and Federal documents listed above.
Future Meetings: Next meeting is July 7th, 1pm at Lisa LaMere's home. We will be discussing the By-Laws, Show Committee results, Hot August Nights and plans for the Fall DCC.
Adjourned - 8:55 pm 2012
SHOW SCHEDULE: August 18 - Hot August Nights September 23 - Fall Desert Color Classic
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