September 7, 2011 Meeting Minutes

September 7, 2011  Mollies / Apple Valley CA

1. Called To Order 6:59 pm

2. Present – A quorum was present:
1. Laura Fowler, President              Sherry Krig             Lisa LaMere(alt)                                  Patti Bolin, Vice President         Pam Boyd                Bill Bolin – Show Chairman                         Suzi Smith, Treasurer                        
2. GUESTS PRESENT: Kerri McKee, AJ & Virginia Martin

3. Secretary’s Report/Approval of Minutes – M/S/A Boyd/Smith

4. Treasurer’s Report/Financial Status

a.       Checking Account balance: $8,023.77.  Recent bills included $76.00 for POB; $50.62 for walkie talkies & batteries; $260 for tax services; $150 for CCS tax reporting; $44 for postage

b.      Club will purchase a second set of new walkie talkies, as they can help eliminate much of the interference during shows.  M/S/A Lamere/B. Bolin

c.       Incorporation/Non-Profit Status:  Thanks to AJ Martin for locating our incorporation paper work.

5. Bills/Correspondence:

a.       Rope for a Cure 9/30 – 10/02/2011: HD Pinto asking for buckle sponsorship for classes to benefit Susan G. Komen.  MRVHA will only donate $150 with check written directly to SGK, as we need to assist other non-profits.  Bill Bolin will contact HD Pinto to let them know what we are going to do.  M/S/A B. Bolin/Boyd

b.      Equine Festival 10/15/11:  A 10x10 booth for $65 is available at the Festival from 10:00 am until 4:00 pm.  A schedule of Club volunteers needs to be made for that 6-hour period.  LaMere may be able to put together a photo board, but members need to send digital photographs to her at: ilovehesperia@gmail.com, otherwise they will all be of her driving Tater ;-)  M/S/A LaMere/Boyd

c.       Horsemen’s Center Trees:  LaMere brought up the fact that the Club had wanted to donate a tree and plaque in Marlee Martin’s memory; and HD Pinto had also offered to donate a tree.  Laura Fowler will call Sean at AV Park & Rec to determine costs.

6. Committee Reports
1. Show Committee – Kara Krig will receive a $75.00 gas card for her assistance in the show office during last month’s show and the Fall DCC.  M/S/A Boyd/P. Bolin 
2. Hot August Night Show   8/20/2011:  This was a very successful show, with 38 horses and 44 riders; and a total show profit of $435.42.  Of this, the food booth brought in $136.61, with many thanks to Kerri McKee for her pulled pork. 
3. Fall DCC 9/25/2011

                                                              i.      Show Secretary – Morgan Betts.

7. Old Business
1. Food Both - It was noted that the Snack Shack was primarily a convenience to working members and attendees since Horsemen’s Center is distant to any place to eat.  Therefore, it is expected that there will be little to no profit, since the majority of foods and supplies are donated.

8. New Business
1. Next Meeting Date/Place – to be held after the Fall DCC; time and place will be announced via e-mail & text.  This may be a work day.  Trail equipment badly in need of some paint.
2. Fall Show – Sept 25, 2011:

                                                              i.      Kara Krig will work in the office with Morgan. 

                                                            ii.      Trail course will be in the arena as it was for the Hot August Night show.  This worked very well and we had amazing help in tearing it down.

                                                          iii.      Show patterns are finished. 

                                                          iv.      The Bolins have taken care of back numbers and judge’s cards.

                                                            v.      High Points (8) will be Silverado key fobs: MRVHA 2011 M/S/A LaMere/B. Bolin

                                                          vi.      The Jere Miller buckle and additional ribbons have been ordered

                                                        vii.      Pam Boyd will send show packets to Utility exhibitors

                                                      viii.      The National anthem will be played at the start of all shows

                                                          ix.      Food Booth:  Prices were set (see below).  Food assignments as follows:

1.      Sherry & Lisa – Chili; Suzi – brownies; chopped onions and 2 packages hot dogs & Danish – Pam; Cheese & buns – Bolins; Fritos and candy bars – Laura; Donuts – Kerri

2.      Kerri will bring her very large cooler and ice for water being sold at the gate.

                                                            x.      Other assignments as follows:

1.      Lisa and Bill will handle announcing

2.      Patti will be assisted by Kerri’s nephew Russell on the gate

3.      Lynn and Jake, our food booth crew, may be out of town and may not be able to be at the show.  Kerri’s nephew Joseph could work the food booth, but a 2^nd person would be needed to help during lunch.

4.       Ring Steward:  John, another nephew of Kerri’s.

                                                          xi.      The possibility of purchasing a used refrigerator was discussed.  This would be placed in the show office and turned on the day before a show.  It is anticipated that we will be able to eliminate the use of muck buckets and the purchase of ice, which for the last show was  probably over $100.  M/S/A Krig/LaMere

9. Adjournment: 8:15 pm